Convocation is an exciting time for you and your family. The following timetable will help you keep track of the many planning details to consider.

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March – April

Start making travel arrangements

Air Canada and WestJet are providing special fare discounts for graduation attendees.

The DoubleTree Hotel in Edmonton has set aside a block of rooms at a special rate from Friday, June 10 to Sunday, June 12, 2016 for graduation attendees.

Sky Shuttle provides door-to-door transportation between the Edmonton International Airport and Downtown Edmonton.

Explore Edmonton can give you some ideas for other activities you and your guests might enjoy while visiting the city.

April 30

Deadline to RSVP

  • RSVP – to the welcome reception 
  • Book – shuttle transportation from The DoubleTree Hilton Hotel to Athabasca
  • RSVP – to the gala dinner and dance
  • Complete – the attendance form and email to

May 10

Room reservation deadline

Last day to BOOK your room at The DoubleTree Hotel if you wish to stay in the block of rooms held for AU Faculty of Business graduates.
Accommodations >>

May 15

Deadline to RSVP

Once your graduation has been confirmed you will receive your official invitation for the convocation ceremony via email  from the Convocation Office. If you have not received your invitation by May 16, please contact Theresa Polok at or 1-780- 675-6377.

Ensure you have replied online (robe size, biographical information, etc.) to AU main campus, as instructed in your invitation email.

June 2

Deadline to RSVP for portraits

Book your Graduation Portraits

Please contact Ian Grant at directly to book your session during these times:

June 10, 4:30 pm – 9:00 pm (welcome reception)
June 11, 5:00 pm – 7:30 pm (champagne reception)
Convocation portraits >>
A gown and hood will be available for your use.

June 9

Welcome reception at the DoubleTree Hotel

Welcome reception at the DoubleTree Hotel
Connections Cafe (located on the lobby level) – 6:00 pm – 8:00 pm

June 10

Convocation ceremony and gala dinner and dance

Convocation ceremony in Athabasca
Convocation gala dinner and dance at the DoubleTree Hotel grand ballroom